Stakeholder Workshop

Purpose

Organisations often find it challenging to get a new project off to a sound and speedy start. A survey by Standish showed that 9% of projects failed due to lack of executive support, 10% through unrealistic expectations and 13% due to incomplete requirements. This Workshop addresses these issues by getting the right level of management to participate in a strategy workshop, uses team decision making techniques to gain buy-in to the target outcome from all stakeholders and then defines that outcome in terms of measurable acceptance criteria.

There are a number of key questions that need to be answered at this stage:

  • Who will be given overall responsibility for the project (the Project Executive role)?
  • Does the project have a justifiable business case?
  • What is the project outcome required?
  • How will the project team know when they have achieved the project outcome?
  • How will the project be funded?
  • Are there any key business risks that need to be considered?

The Workshop has been designed as a means to kick-start your project and to accelerate the time-line without the need to compromise quality or risk.

Benefits

  • Brings those who have a stake in the project together to establish the most effective organisation structure for the project and provide the right level of authority and sponsorship
  • Enables the project to identify stakeholder's target outcomes and objectives, and justifies stakeholder buy-in
  • Early identification and monitoring of business-level risks
  • Reduces the overall effort required to initiate the project
  • Speeds ramp-up of resources to provide earlier access to project benefits

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Method

The Stakeholder Workshop concept brings all those with decision-making authority and who want to influence a project together into one room to come to a consensus. The Workshop then employs team-thinking techniques to maximise the effectiveness of the assembled group.

The Workshop comprises three elements:

Preparation: The facilitator meets the project executive and/or manager to gather background information on the opportunity, to determine any specific requirements and to identify potential attendees. He or she issues a Workshop Brief, which is sent in advance to all workshop participants.

Delivery: The outputs from the workshop are:

  • Definition of the project’s organisation structure, in particular the constitution of the Project Board, and levels of authority
  • Project Brief
  • Initial Business Risks
  • Action Plan

Follow-up: The Client should provide administrative support to document the information captured, the decisions made and the actions assigned during the workshop. The WPM consultant reviews the workshop minutes before they are issued to the team and adds further recommendations, specifically highlighting potential pitfalls. The consultant also holds a further status review at an agreed time after the Workshop to check progress and to provide guidance should the team need it.

Deliverables

  • Workshop Brief
  • Up to 2 days of Workshop facilitation
  • Review of Workshop output and follow-up status review

Price

WPM offer this service for a fixed fee of £6,400 (ex VAT) inclusive of expenses subject to delivery in UK mainland (elsewhere by negotiation)

Product Code

CON-002

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