Project Planning Workshop

Purpose

To assist the Client's Project Manager with the production of the planning products, as defined in PRINCE2™, using a facilitated workshop approach.

Benefits

  • Workshop approach

Creates a high level of team buy-in to the milestones agreed

Results in an accelerated planning activity

  • Product Based Planning - PRINCE2 planning technique

Links acceptance criteria of each product to the quality activities documented in the Quality Plan to verify that they meet their requirements

Making the transition from traditional activity-based planning to Product Based Planning often requires more hands-on coaching than classroom training can provide. The workshop, facilitated by an experienced PRINCE2™ consultant, provides a mechanism for the Project Manager to acquire this planning technique.

Method

A dedicated consultant is appointed to work with the Client's Project Manager throughout the delivery of the service. The consultant works with the Project Manager to arrange and facilitate the workshop. All the key personnel involved in the project should attend because their input is the information upon which the project plans are based. The consultant ensures that appropriate use of PRINCE2™ planning techniques are applied to the project and that the project team members who need to use them understand them.

The outputs from the workshop may include:

  • Project Plan (minimum output)
  • Product Descriptions (minimum output)
  • Stage Plans, Exception Plans, Team Plans (if required)
  • Quality Plan(s) & Quality Log

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The service comprises three main elements:

1. Pre-workshop preparation: An initial meeting with the Client Project Manager to obtain the principal information required and identify the people required for the Workshop. The consultant produces and issues a Workshop Brief to the attendees explaining the purpose and format of the event. He or she also indicates any specialist information that is required for input to the planning activity.

2. Workshop: The workshop lasts two full days. A Project Co-ordinator (or similar) should be provided by the Client to record decisions, so that the Project Manager can participate in the workshop. The output from the workshop will be an outline plan for the project and an action plan for the project team to produce the supporting planning documents.

3. Review: The final part of the service is for the consultant to review the formal plans produced by the project team and provide documented feedback in the form of a Lessons Learned Report.

Deliverables

  • Workshop Brief
  • Facilitated Workshop
  • Feedback and Lessons Learned Report

Reporting & Reviewing

The consultant reports to the assigned Project Executive for the duration of the service.

Price

Fixed fee of £5,500 (ex VAT) inclusive of expenses.

Product Code

CON-004

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PRINCE2™ is a Trade Mark of the Office of Government Commerce