Outsourced Project

Purpose

To provide you with an alternative to managing and resourcing your projects using internal staff so that you can focus on your existing business activities whilst the project is in progress. WPM will undertake to deliver a specified scope of work for you.

Benefits

  • Reduced impact on existing business - using an external organisation to manage the project enables you to focus on your day-to-day business
  • Reduced costs - using proven project management practices, the project costs will be reduced by getting it right on time and first time
  • Consultation - relevant stakeholders will be consulted and their requirements captured, thus avoiding potential conflicts of requirements
  • Project focus - WPM is a results-driven project management organisation. The team assigned to the Project will be fully focused on meeting the project requirements on time and without distraction

Method

WPM use the PRINCE2 project management method to plan and manage a fixed scope of work on your behalf. The project includes the following stages:

Start-Up and Initiation: WPM establish a project management team to capture requirements and develop the plans for the project. The requirements for the project are clearly defined in the Project Brief and agreed by both parties. The project solution (plans, product descriptions and controls) are documented in the Project Initiation Document (PID) and agreed by both parties.

Delivery Stages: WPMestablish a project team to undertake the work defined in the PID and manage the project in accordance with the controls in the PID.

Closure Stage: The project is assessed to verify that:

  • All deliverables have been accepted by you, the Client
  • Lessons learned have been captured
  • All outstanding issues in the issues log have been assigned to an operational owner

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Deliverables

  • Management Products

Project Brief - the requirements definition
Project Initiation Document (PID) - how the project will be implemented and controlled
Communications Plan - to define how we keep everyone fully informed
Reports (Highlight/Checkpoint/End Stage/End Project) - to keep everyone fully informed

  • Project Specific Deliverables (defined in the PID)

Reporting & Reviewing

The WPM Project Manager issues Checkpoint Reports to your Liaison Manager and Highlight Reports to your Project Board. Project Issues are raised with the Liaison Manager in the first instance and escalated to your Project Board if they cannot be resolved. It is recommended that a joint Project Board meets on a monthly basis. The Project Manager reports progress to the joint Project Board. An End Project Report is produced by the Project Manager and issued to the joint Project Board for review.

Assumptions

  • Appointment of a Liaison Manager, appointment of a Client Project Board and participation on a joint Project Board
  • The scope of the Project as defined in the Project Brief and PID is agreed before starting the project
  • WPM may offer to prime contract where 3rd party sub-contractors are required (e.g. for hardware and software); if 3rd party sub-contractors are hired directly by the Client, a Client Project Manager should be appointed who reports to the joint Project Board

Acceptance Criteria

  • Completion within agreed timescale
  • All reports are issued according to the schedule agreed at start-up
  • Each product conforms to the Acceptance Criteria agreed

Price

Pricing is agreed before starting the project and is dependent on size, duration and location. Outsourced Projects are offered on a Fixed Price or Time-and-Materials basis, dependent on the Client's preference.

Product Code

CON-019

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